TMCCP 2021 Election Law Seminar

TMCCP Election Law Seminar

NOW A HYBRID EVENT

Register to attend in-person or virtually via Zoom

in-personvirtual attendancehotelsafetyrefund policy

The Texas Municipal Clerks Certification Program presents its
49th Annual Election Law Seminar • Jan. 28-29, 2021 • Frisco, Texas, or virtually via Zoom (separate registrations required)

Anyone may register!
TMCCP enrollees may earn Course 4 or recertification seminar attendance credit.
In-Person Early Registration Deadline: Jan. 13, 2021 | Virtual Registration Deadline: Jan. 22, 2021


Optional Jan. 27 session: "Step by Step: Conduct of an Election for Cities Who Hold their Own Elections"
Register for in-person attendance in our store or via mail | Register for virtual attendance in our store or via mail

 

TMCCP Election Seminar attendee feedback:

"No matter how many years one has been conducting elections, there is always something new to learn, whether it is changes in the election laws or a way to do something differently."

"I loved hearing first-hand experiences from the city clerks themselves."

"Camaraderie among all the secretaries is awesome. This seminar is always so helpful to me."

"Since this is my first election I think the most valuable part was hearing the questions that others in the seminars asked. It let me know that I was not alone in my fears."

"The most valuable part of the seminar is that a lot of information is coming from city secretaries who have experience in conducting elections."

"What was most valuable for me was learning how much of an impact I can make ensuring elections in my office goes well. Before this seminar, I had no idea how intricate and extensive the legislation was included, so I am so glad I attended... and looking forward to the next."

 

TMCCP Election Law Seminar

UPDATE 12/10/2020: Our seminar is now a hybrid event

  • In-person attendance and virtual attendance are different registrations
  • The virtual version of the seminar is a DIFFERENT FORMAT: it will over a limited set series of live sessions (list) instead of choices among concurrent sessions. The seminar will not be available to purchase/view at a later date.

As we monitor developments regarding COVID-19, we have made the necessary decision to transition the Election Law 2021 seminar to a hybrid learning event. This means we will offer the seminar in-person as close to “normal” as possible and we will also offer a live version of the event virtually. Please continue reading to learn more about this hybrid event, and to familiarize yourself with the particulars of how this event will be accomplished.

We want you to know this decision served multiple purposes.  

  • We found that we would need to cap the number of attendees who could attend the in-person seminar due to capacity limits at the conference center and social distancing guidelines. We recognized that it was likely that not everyone who wanted to attend in-person would be able to given the limited number of attendees we can accommodate in the conference center.
  • Additionally, we recognized that not everyone wants to travel or would be allowed to travel for a multitude of reasons related to the pandemic. We wanted to make our very important Election Law Seminar accessible to everyone.

Despite the cap on in-person attendees, our goal is to host as many people at the in-person event as is safely possible. We recognize that this seminar is valuable to city secretaries not only educationally, but for the yearly opportunity to connect in-person with colleagues from across Texas.

UPDATE 1/5/2021: Optional Pre-Seminar Session Available as Virtual Event

The optional Jan. 27 pre-seminar session, "Step by Step: Conduct of an Election for Cities Who Hold Their Own Elections" will now be available as a virtual event as well.

If you are already registered for the virtual TMCCP Election Law Seminar and would like to add this to your registration, purchase online or via mail. If you are not attending the TMCCP Election Law Seminar but would like to attend just this session virtually, only fill out that part of our mail-in form or only purchase that item in our store.

 

In-Person Seminar Attendance  |  Virtual Seminar Attendance  | Luncheon & Graduation Ceremony

In-Person Seminar Attendance

In-person attendance at seminarSeminar in-person attendance: Registration for in-person attendance will be a different purchase in our online store, so please ensure that you do not accidentally register for the virtual attendance option. If you attend in-person you can expect most things to be the same at the seminar as previous years. There are a few changes to be aware of:  

  • You will be expected to be socially distanced and to wear a mask for the duration of the training event.  
  • Please note that we will offer slightly fewer sessions in 2021 to allow for extra space in the meeting rooms.

Questions? Contact us.

 

Topics & Speakers for IN-PERSON Seminar Attendance: View Full Schedule of Events & Session Descriptions

The TMCCP Election Law Seminar begins Thursday, Jan. 28 at 8:00 a.m., and concludes Friday, Jan. 29, at 11:15 a.m. (in-person Thursday hours: 8:00 a.m.-5:15 p.m.; Friday hours: 8:00 a.m.-11:15 a.m.)

Our optional pre-seminar session is still available for registration for in-person attendance on Wednesday, Jan. 27 (separate registration fee): "Step by Step: Conduct of an Election for Cities who Hold Their Own Elections." The session runs from 10:00 a.m. to 3:00 p.m. (includes a box lunch) with a Q&A over this session from 3:15-4:30 p.m.

IN-PERSON ATTENDANCE Session Choices (not virtual attendance session choices):
Ballots
Bonds and Tax Rate Ratifications
Election Contracts and Joint Elections
Early Voting for Early Voting Clerks
From Candidate to Council Member
ISD Elections: What You Need to Know
Ordering an Election, Posting & Publishing Notices, Canceling Elections
Polling Locations
Recruiting & Training Election Workers
Runoffs, Vacancies, Recounts
Special Elections, Referendum, & Initiative
Update from the Secretary of State's Office
What Did 2020 Teach Us About Elections? (General Session Panel)
What Happens Before & After an Election
Plus a handout on Provisional Voting from Fort Worth City Secretary Mary Kayser, TRMC

 

Virtual Seminar Attendance via Zoom

Virtual seminar attendanceSeminar virtual attendance: Registration for live virtual attendance will be a different purchase in our online store, so please ensure that you do not accidentally register for the in-person attendance option. Virtual attendance will entail a livestream from the seminar on the Zoom platform. It will not be available to view/purchase after the seminar.

  • The event will be a simple broadcast of the live event via Zoom. You will be able to engage with other virtual attendees via the chat feature in Zoom. As usual, in-session questions to the speakers can be texted to the phone numbers we will provide.
  • Virtual registrants must watch/participate during the live event. The seminar will not be available to watch at a later date on-demand.
  • If you attend virtually you will not be able to choose which breakout sessions you attend from among the concurrent sessions: we will only stream the set of sessions listed. We mindfully selected some of our most popular sessions for this set.  
  • You will be required to have access to reliable high-speed internet.
  • You will be required to have your camera on and be seen for the duration of the seminar.
  • Attendees are expected to arrive 15 minutes early for roll call each day and sign in using their full name.
  • Attendees pursuing TMCCP seminar attendance credit will lose credit if they do not demonstrate active participation by answering poll questions that will be presented during each session.
  • TMCCP enrollees are expected to adhere to our standards of academic conduct

Questions? Contact us.

 

Topics & Speakers for VIRTUAL Seminar Attendance: View Full Schedule of Events & Session Descriptions

The TMCCP Election Law Seminar begins Thursday, Jan. 28 at 8:00 a.m., and concludes Friday, Jan. 29, at 11:15 a.m. (in-person Thursday hours: 7:45 a.m.-5:15 p.m.; Friday hours: 7:45 a.m.-11:15 a.m.)

VIRTUAL ATTENDEES: We have carefully chosen popular session choices for you from our concurrent sessions

VIRTUAL Sessions:
View full VIRTUAL ATTENDANCE schedule of events with speakers, session times, and session descriptions.
Early Voting for Early Voting Clerks
Election Contracts & Joint Elections
Ordering an Election, Posting & Publishing Notices, Canceling Elections
Update from the Secretary of State's Office
What Did 2020 Teach Us About Elections? (General Session Panel)
What Happens Before & After an Election
Plus a handout on Provisional Voting from Fort Worth City Secretary Mary Kayser, TRMC


UPDATE 1/5/2021: Our optional pre-seminar session "Step by Step: Conduct of an Election for Cities who Hold Their Own Elections" is available for registration for virtual attendance. This session is Wednesday, Jan. 27. (It is a separate registration fee.) The session runs from 10:00 a.m. to 3:00 p.m. with a Q&A over this session from 3:15-4:30 p.m. Note: The "Step by Step" handbook included with registration will be mailed to all registrants. It is currently in-production; we will do our best, but be aware it is possible that it may not arrive to registrants before the session. However: speakers will be working primarly through the session handouts/slideshow, and it will not be vital to the session to have the handbook to follow along.

Luncheon & TMCCP Graduation Ceremony

The ceremony will be held in-person and will be available for anyone to watch on Facebook live

Our Thursday luncheon features a graduation ceremony honoring all those who have earned or recertified their Texas Registered Municipal Clerk Certification through TMCCP in 2020.

ATTENDING IN-PERSON: If you are registered for the in-person seminar a luncheon ticket is included in your registration fee. In-person tickets are also available to purchase in advance, but registrants/graduates are limited to two guests since space in the venue is LIMITED due to social distancing guidelines:

  • You are welcome to purchase a ticket if you are not attending the seminar but would like to attend the luncheon in-person
  • You ar welcome to purchase a ticket if you would like to bring a guest to the luncheon (limit: two guests).

Visit our online store to purchase a ticket ($55/each) or purchase your ticket(s) with a check via mail using our order form. Guest luncheon tickets must be purchased in advance and are not available at the door.

VIEWING ON FACEBOOK LIVE: Anyone is welcome--and encouraged--to watch our luncheon and graduation ceremony! Tune into our Facebook page at 12:20pm on Thursday, January 29, when the event begins.

 

Feedback: We are not reinventing the wheel and I feel like we all learn so much from each other

Accommodations

Embassy Suites Hotel FriscoSeminar Hotel

Embassy Suites Hotel, Convention Center & Spa

972-712-7200; 7600 John Q Hammons Dr., Frisco, Texas 75034

Use this link to reserve hotel rooms in our block at the Embassy Suites. If calling, ask for rooms in the Texas Municipal Clerks room block. Room rate: $166 (single or double; $176 triple or quad). Note: The hotel block cut-off date is Jan. 5, 2021.

Breakfast is complimentary for Embassy Suites guests in the Texas Municipal Clerks room block.

Attendees of the TMCCP Election Law Seminar are offered a special rate of $5 parking per day (12 hours) at the Embassy Suites, or a special $10 overnight parking rate for its guests. Valet parking is available for $20 per day (depending on availability).

 

Feedback: The most valuable part of the seminar was the opportunity to network with other city clerks

 

COVID-19-Related Information

Read the statement from Embassy Suites by Hilton Dallas Hotel Convention Center & Spa on how they are doing business during the COVID-19 pandemic.

All in-person attendees are expected to wear face coverings at this seminar.

Because of the current COVID-19 pandemic, we are asking every in-person registrant to fill out the following waiver to TMCA, Inc.

Additionally, if you experience any of the symptoms as listed by the CDC then we ask that you NOT attend the seminar. If the seminar registration cancellation date has passed for the seminar and you have contracted COVID-19 or are experiencing symptoms of the virus, please contact our office!

Additional Resources

Step By Step Handbook

Handbook

2021 STEP BY STEP: CONDUCT OF AN ELECTION - $55

Handbook from the Pre-Seminar Session "Step By Step: Conduct of an Election for Cities Who Hold Their Own Elections"
By Amanda Campos, TRMC (team lead); Linda Asbell, TRMC; and Gretchen Mercer, TRMC, with special assistance by Mary Valenzuela, TRMC

Copies are limited; orders are on a first-come, first-served basis.

This highly popular handbook is currently in-production, but we are accepting advance orders. The Step By Step handbook tends to run from 500-700 pages. This invaluable guide is packed with basic information, SOS election forms, and samples of election documents (in both English and Spanish) from city secretaries. This handbook is revised each year. This edition includes new forms, new exhibits, any new legislation, and has been formatted for the May 2021 municipal general election.

How To Purchase the Step By Step handbook:

  • Your copy of the Step by Step handbook is ALREADY RESERVED if you purchased registration for the "Step by Step" Pre-Seminar Session; the handbook is included in your registration fee for that session. (In-person attendees will receive the book at the seminar. Virtual attendees will be mailed the book; we will do our best for the attendee to receive it by the event.)
  • Attending in-person or virtually, but not registering for the "Step by Step" Pre-Seminar Session? Anyone else attending the Election Law Seminar can place an order for the Step by Step handbook via the mail-in seminar registration form or in our online store. Your handbook(s) will be waiting for you to pick up at the seminar registration table if you're attending in-person, or will be mailed to virtual attendeees in early February.
  • Not attending the seminar in-person or virtually, but would still like the handbook? Those not attending the seminar can place an order for the Step By Step handbook via our order form or choosing the "mailed February" option for the Step By Step handbook in our store. Your handbook(s) will be mailed to you after the seminar, in Feb. 2021.

 

TMCCP Texas Municipal Election Law Manual

Learn more about this invaluable reference publication.

 

Planning Your Attendance

Registration Confirmation, Seminar Handouts

You will receive email confirmation of your seminar registration. IMPORTANT: If you do not receive our registration confirmation, we may not have received your registration; please get in touch. If you purchased registration via our online store you will immediately receive an email confirmation from our store (whitelist @z2systems.com so that this email is not rejected as spam). Contact us if you do not receive your email confirmation within 24 hours. If you purchased your registration via mail, we will email you registration confirmation when we receive your mail (whitelist @unt.edu so that this email is not rejected as spam). Contact us if you do not receive your email confirmation within two weeks.

Registrants will receive an email with seminar handouts by January 21, the week before the seminar. Attendees need these handouts to get the most out of the seminar. If an attendee does not receive the handouts email by January 21, contact us.

In-Person Attendees: Luncheon & Coffee Services

Breakfasts are not included in the seminar registration fee. Be sure to eat breakfast before arrival. (The Embassy Suites offers its staying guests breakfast included in their room registration [room service is not available]. If staying at another nearby hotel, check your hotel's amenities.) The only meal or refreshment included at this seminar is the luncheon on Thursday and coffee services throughout. (The connected Embassy Suites Hotel has an onsite Caffeina's Café, but this is a long walk from the Convention Center and would not be easy to access between breaks. The Embassy Suites does not have an onsite restaurant.)

In-Person Attendees: Plan Your Preferred Sessions in Advance

The Election Law Seminar is comprised of several breakout session choices. Please plan your preferred schedule of attendance in advance, with a back-up plan in case your preferred session is filled on the day of the event. To best accommodate our attendees, please note that there will be no seat-saving in the sessions, and sessions are available on a first-come, first-served basis. Some sessions are offered more than once. View the full schedule of events.

In-Person Attendees: For Your Comfort

The Frisco Conference Center is a very large venue and we're using multiple meeting rooms—don't forget to pack your walking shoes! Also note that although we and the venue do our best to monitor climate control—we hear your feedback—be sure to bring your jacket or cardigan for your comfort in case.

Please bring and wear your required face covering and practice social distancing.

Virtual Attendees: Starting Times, Breaks, Watching the Luncheon & Graduation Ceremony

Registrants attending virtually must join on Zoom by 7:45am for roll call. There will be break times for everyone during the livestream; please note our break times in our schedule of events. The luncheon will livestream on Facebook live. Although the luncheon begins at noon, please note our speakers will probably commence about 12:20pm. We are excited to have you join us!

 

Accommodation of Disabilities, Dietary Needs

The Texas Municipal Clerks Certification Program will make every reasonable effort to make its seminars accessible to persons with disabilities.

Requests

If you have any questions or requests, please do not hesitate to contact the TMCCP office: 940-565-3488.

Physical accommodations: Persons with disabilities requiring special facilities or equipment, please let us know at least 10 days in advance of the seminar date by calling or emailing Miriam Sheehan: 940-565-3488, miriam.sheehan@unt.edu.

Dietary accommodations: If you require a vegan or vegetarian dining option, please contact us at least two weeks prior to the seminar before we finalize the event's menus with the hotel. Call or email Miriam Sheehan: 940-565-3488, miriam.sheehan@unt.edu.

Refund Policy

If you are unable to attend, we encourage you to send a substitute. If you cannot send a substitute, a refund or transfer to a subsequent seminar—less a $25 processing fee—will be honored if written cancellation is received by Jan. 13, 2021. No refunds can be honored after that date. Please allow two to four weeks to process refunds.

Seminar Photo Release

Texas Municipal Clerks Association, Inc., will take photos of attendees throughout the seminar. These photos are for TMCA, Inc., use only and may appear on the TMCA, Inc., website, newsletter, brochures, social media, or other future TMCA promotional material. By virtue of your attendance, you agree to usage of your likeness in such media. Thank you for your understanding and cooperation!

Scholarships

Scholarships and travel stipends are available to assist eligible applicants!

 


The Texas Municipal Clerks Certification Program is recognized and endorsed by IIMC.

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